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ISLAND FLYERS R/C CLUB BY-LAWS
ISLAND FLYERS R/C CLUB Adopter10/28/2012
The Charter of this club will serve as its constitution and the Charter will govern all
business and activities of this organization. The club is charted by the Academy of Model
Aeronautics (AMA) and shall be perpetual.
ARTICLE I - NAME
The name of this organization “ISLAND FLYERS R/C CLUB”
ARTICLE II - OBJECTIVES
OBJECTIVES -to unite in one organization those people interested in model aviation.
-to promote all aspects of model aviation.
-to expose the younger generation to this hobby/sport.
-to provide to the young and old a meaningful activity in a healthy and
-to cooperate with other agencies or organizations, both public and private,
with similar or related objectives.
ARTICLE III - MEMBERSHIP
SECTION 1 REQUIREMENTS: Any person in this area that meets the qualifications set
fourth in the By-Laws may apply for membership.
SECTION 2 QUALIFICATIONS; An applicant for membership or Jr. membership must
hold a valid AMA LICENSE.
SECTION 3 MEMBERSHIP CLASSIFICATIONS:
a. Jr. MEMBER: Must be between ages__6__ and _18_years of age and
sponsored by their parent or legal guardian who will sign for them
and agree to bear the burden of legal responsibility to the organization.
Upon reaching their 16th birthday, Jr. members in good standing will be
permitted to fly without their parent or guardian present, if other club
members in good standing are present.
Jr. Members are ineligible to vote.
A Jr. member in good standing may apply for senior membership
upon completion of his/her 18th birthday, and has met all membership
b. LIFE MEMBER A life membership may be extended to any person
interested to further the objectives of this organization. All Life
members are required to hold a valid AMA license, if he/she
is a flyer, and abide by all field rules while flying.
A recommendation for life membership must come from the Board of
Directors, passed by the Board by a majority vote and then voted on
and passed by majority vote of the membership.
c. SR. MEMBER: Must be18 years old or older.
d. ASSOCIATE MEMBER: An associate membership may be extended
to persons, business organizations, etc. who are interested in the
promotion of model aircraft activities but are not active model aircraft
flyers. All applicants for associate membership shall be approved by
the Board of Directors. Associate members are exempt from all
requirements concerning payment of fees, dues, meeting attendance
and AMA licenses. Associate members are ineligible to vote.
SECTION 4 DUES/FEES: Annual dues will be established each year based on projected annual budgeted expenses and payable before January 31 of each year. Any person joining the club after June 30th will have the annual dues prorated. Any new member joining after October 1 shall be prorated and added to the next years full dues.
ALL CLUB OFFICERS SHALL BE REQUIRED TO PAY DUES FOR THE
LENGTH OF HIS OR HER TERM IN OFFICE.
a. Jr. members shall not pay initiation fee or dues.
b. Life Members shall not pay initiation fee, dues, or assessments.
SECTION 5 DELINQUENT MEMBERS: A member who has not paid his or her
Yearly dues on or by January 31 or has failed to renew his/her AMA
Membership, will be notified and dropped from the club roster. A
Member may be dropped from the membership roster for cause by a
Majority vote at any regular or called club meeting.
SECTION 6 REINSTATEMENT: A member may be reinstated only by making a
Formal application for new membership and paying the initiation fees
SECTION 7 GUESTS: Members may invite two (2) guests per day, to fly at our site, who are currently qualified AMA members. In addition, these guests must abide by all club rules and field regulations, and are the responsibility of the club member.
ARTICLE IV - OFFICERS
SECTION 1 OFFICERS: The officers of the organization shall be President, Vice
President, Secretary, Treasurer. The regular term of office for all officers shall be for two (2) years or until relieved by a duly elected successor.
SECTION 2 VACATED OFFICE: In the event the office of President is vacated, the
Vice President shall advance to the vacated position. The positions of
Vice President, Secretary and Treasurer, if vacated, shall be filled by
special elections. The President, with the loss of an officer, may appoint
an interim replacement. A special election must be held within three months
for the permanent replacement.
SECTION 3 BOARD OF DIRECTORS: The Board of Directors shall consist of the current
officers plus the immediate past president.
ARTICLE V – ELECTIONS
SECTION 1 ELECTIONS : Elections shall be held every two (2) years at a regular
scheduled meeting of the organization in the month of November.
SECTION 2 NOMINATIONS: Two months before the scheduled election of officers,
The president shall appoint a nominating committee composed of three
members. The committee shall submit to the membership a panel of two (2)
candidates for each position (President, Vice President, Secretary, and
Treasurer). The nominating committee should have determined at this point
That all nominees presented are qualified and willing to serve in the position
nominated. Nominations from the floor are encouraged. To be qualified
for nomination, the nominee shall have been a member in good standing
for twelve (12) months preceding the date of elections.
SECTION 3 PROCEDURES: The nominating committee shall prepare the secret
balloting, conduct the elections and serve as tellers and supervisor.
SECTION 4 RESULTS: The results of the election shall be announced immediately
and all club propertied shall be transferred from the incumbent officers to the
newly elected officers immediately following the December meeting. Prior
to the transfer of the organizations financial records and funds, an audit
will be performed by a committee appointed by the newly elected President.
discrepancies will be resolved or presented to the membership for discussion
ARTICLE VI – DUTIES OF OFFICERS
SECTION 1 PRESIDENT: The president shall preside at all meetings. He shall appoint
committees as he deems necessary. The President shall prescribe the
duties of all committees unless governed by specific regulations. The President
will be the sole contact with AMA for club business.
SECTION 2 VICE PRESIDENT The Vice President shall preside at meetings in the
absence of the President.
SECTION 3 SECRETARY: The Secretary shall keep the minutes of the meetings and
attend to all club correspondence. He/she shall keep an attendance record of the members at each meeting and shall notify those members who are
delinquent in their dues resulting in their loss of club privileges.
SECTION 4 TREASURER: The Treasurer shall keep all financial records and receive all
funds. He/she shall maintain the organizations account and issue all
disbursements, and shall furnish a monthly financial report, and shall notify the secretary of members that are delinquent in their dues.
The Board shall authorize payment of legitimate expenses by treasure.
SECTION 5 Non Officer Duties:
1) The Field Marshall shall ensure that the field is properly maintained and
recommend improvement/ changes.
2) The Field Marshall shall be responsible for establishing mowing crews an
3) The Field Marshall will manage repairs and preventative maintenance of
mowing equipment within current annual budget.
4) The Field Marshal will be responsible for all club work days and will
communicate these scheduled days to the webmaster, newsletter editor, and
1)The Safety Officer shall promote increased safety awareness on the part of all members.
2)The Safety Officer shall improve the public perception of modeling as a safe and desirable sport.
3)The Safety Officer shall provide a means by which important safety information can be share between clubs. (eg. e-mail, newsletter, websites, etc.)
4)The Safety Officer shall be responsible for chairing the safety committee and ensuring existing policies are enforced. This includes processing the grievance forms and following the existing grievance procedure documented in these bylaws.
SECTION 6 Disbursements:
Annual club chartering fee’s and budgeted expenses ratified at the annual meeting will not be subject to membership approval for disbursement.
Budgeted “Operating Expenses” incurred by the Field Marshal, will not be subject to membership approval.
No other non budgeted club assets will be disbursed without a two thirds (2/3) majority vote of the members in attendance at a meeting, which had been called for that purpose.
ARTICLE VII - MEETINGS
Regular meetings shall be held once each Quarter. The President may call special meetings by notification of the membership. The secretary will provide all members with the time and place of all special meetings called by the President. Business conducted at all meetings will be decided upon by a majority vote of the members on attendance.
ARTICLE VIII - QUORUM
A quorum shall consist of one-third of the active members. No business may be conducted unless a quorum is present.
RESIGNATION, TERMINATION, DISCIPLINARY ACTION, EXPULSION AND REINSTATEMENT OF MEMBERSHIP
1. Any member in good standing may resign his/her membership by
giving written notice to the Club.
2. If any member ceases to have the qualification necessary for membership in the AMA, his/her membership in the Club shall thereby terminate, subject to reinstatement upon restoration of
3. This section provides for enforcement of the Safety Rules that are related to flying activities. Any other unacceptable behavior by an individual member or members, as defined by the Board of Directors, become the responsibility of the Board of Directors as stated in Article1, Duties, Section 1 of these Bylaws. Any individual may be expelled from membership from the Club by a two-thirds (2/3) majority vote of the Board of Directors if, in the Board of Directors’ determination, such individual willfully commits any act or omission which is a violation of any of the terms of these Articles of Incorporation and Bylaws, or the Rules of the AMA, or which is detrimental the club, the AMA, or to model aviation.
4. Any member who is expelled from membership may be reinstated to membership only by two-thirds (2/3) majority vote of the Board of Directors.
5. The Board of Directors shall have the discretionary authority to provide for and to impose disciplinary action for such acts or omissions, which do not justify expulsion from membership.
ARTICLE X - PARLIAMENTRY AUTHORITY
The rules of parliamentary practice comprised in Roberts Rules of Order shall govern the proceedings of this organization, subject to special rules, which have been or may be hereinafter adopted.
ARTICLE Xl - AMENDMENTS
The By-Laws may be amended by a two-thirds vote of the members present at any regular meeting, which has been called for that purpose. Any proposed amendment shall be submitted in writing to the membership at the previous regular meeting.
ARTICLE Xll: DISSOLUTION
1. The club may be dissolved with the approval of a two-thirds (2/3)-majority vote of the
2. Upon the dissolution of the Club, the Board shall, after paying or making provision for
the payment of all of the liabilities of the Club, dispose of all the assets of the
club exclusively for the purposes of the Club in such manner, to the Academy
of Model Aeronautics, Inc., or to such other organization or organizations organized and
operated exclusively for charitable, educational, religious or scientific purposes. Club assets
and funds shall be prorated among the active members remaining at the time of dissolution.
ARTICLE Xlll: GRIEVANCE PROCEDURE (FLIGHT AND GROUND SAFETY RULES)
The grievance procedure provides a mechanism to enforce existing safety rules by providing a
progressive disciplinary system when needed. Although most complaints can be resolved
informally, if a complaint is serious or cannot be resolved informally, the matter should be
referred to the Safety Committee for its consideration by means of a Grievance Form to be
filled out and turned into the Safety Committee Chairman. At least one witness is required to
sign the Grievance Form.
2. Safety Committee
The Safety Committee shall use its judgment in carrying out action on the following:
(A) A grievance form (see page ) will be filled out and turned into the Safety Committee
chairman. At least one witness is required.
(B) FIRST VIOLATION
a. Viewpoints of both complainants and accused will be considered.
b. Complainant’s name will be disclosed.
c. A verbal reprimand will be given to the accused by the Safety Committee, and this will be
recorded in the Committee files.
(C) SECOND VIOLATION
a. Complainant’s name will be disclosed.
b. The accused has the right to a written rebuttal, to be reviewed by the Committee.
c. If the Committee so decides, the flying privileges of the accused will be suspended for thirty
(30) days. Written notice of this shall be issued and a copy published in the Club newsletter.
(D) THIRD VIOLATION
a. Committee will notify the accused in writing and the Club members via the Club newsletter
that the Club will vote on the expulsion of the accused at the next meeting.
b. Said expulsion will last for a one-year minimum. (Longer if deemed necessary by the Board of Directors).
c. A member may be expelled from the Club only upon a two-thirds (2/3) majority vote of the
membership present at the meeting.
d . Voting will be by secret ballot at a regular monthly meeting.
e. The expelled member may reapply for membership after the expiration of the expulsion
(E) The three actions will not be enforced unless they are accumulated within a two-year period of
(F) Any member receiving a Grievance, who directs any retaliation action against the person
filing said Grievance, will be subject to immediate expulsion from the Club. This is to include
threats, intimidation, physical harm, intentional equipment damage, or any other action deemed
to be retaliatory by the Board of Directors